iXpenseIt by FYI Mobilware, Inc. allows you to input daily expenses with your iPhone. The system handles budgets based on Type, Category, Subcategory and more. You can set your budgets to daily, monthly or anywhere in-between. A while back I went on a business trip and decided to test out the app for tracking my business expenses against my per diem rate while in travel status.
My per diem is based on the GSA Schedule and I was in the DC area so I setup a daily budget of $71.00. Setting up a new budget was relatively easy and you can limit the budget by Type so I was able to restrict it to only business expenses.
During my trip I was able to record the amounts I spent on each meal or other expenses as they happened. The best part about the app was you can take a picture of the receipt and include it as part of the record for the expense. This meant I didn’t have to keep perfect track of all of my receipts so I could complete an expense report later.
When you get back to the office and need to file your reports you can easily export a report for your travel period using the iXpenseIt reporting capabilities. The application allows you to either e-mail the reports or access them via a wifi connection to your iPhone. One thing I didn’t like was you can only export the reports as either a HTML file or CSV. With the HTML it exports your receipt photos as well but they are still separate and would have to be included if you sent the html file somewhere. It would be perfect for me if you could export the report as a PDF because I am required to turn in any supporting documents in an electronic format such as a PDF.
Screenshots of the App in Action:
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